Vacsync Lanka: Vaccination Tracking System for Patients for Unified, Decentralized and Individualized Immunization Tracking

Abstract

"In this study, the diverse field of public health is investigated, with a particular emphasis on the need of a novel immunization monitoring program. An important obstacle stands in the way of Sri Lanka's admirable progress in containing vaccine-preventable infections since the program's inception in 1978. The incapacity of current methods to comprehensively monitor personalized patient vaccination inside a centralized structure poses a threat to their efficacy. A thorough analysis of the vaccination landscape revealed important issues that need to be addressed immediately. Remarkably, one prominent problem brought to light by the pilot study findings is the inability to comprehensively record personalized immunizations. 36.8% of respondents reported having trouble remembering when they last had a vaccination, and 84.2% were unable to pinpoint the precise date. The study also sheds light on issues including erroneous vaccination demand predictions and inadequate vaccine supply monitoring, which are supported by findings from a pilot study, professional interviews, and a fishbone diagram. Moreover, the obstacle that the decentralization of vaccination data access poses to well-informed decision-making is emphasized. These results which are bolstered by both quantitative and qualitative insights provide the fundamental justification for the need of a digital solution intended to deal with these urgent problems in the Digital Health domain. The Problem and the sub problems are illustrated in the above fishbone diagram. (Figure 01). This analysis researched extensively at the program's implementation, effectiveness, and consequences for public health outcomes. Different approaches of requirement elicitation are used in the research, which follows a methodical process. Employing questionnaires, observations, interviews, and background reading guarantees a thorough understanding of the difficulties experienced by patients and healthcare providers. A wide range of insights are obtained by the sampling methodology, which combines purposeful and random procedures. Moreover, the use of Agile project management, Rapid Application Development, and an iterative and incremental methodology is done in a way that is in perfect coherence. The investigation revealed important obstacles in the administration and tracking of vaccinations. Remarkably, 95.9% of people had trouble remembering when they had received their vaccinations, indicating knowledge gaps and a dependence on manual record-keeping. A significant 57.9% of respondents admitted to facing situations where their vaccination history was required for medical reasons, yet they couldn't provide it. This real-life scenario underscores the tangible impact of inadequate immunization tracking on timely and appropriate medical care. It was clear that there were problems with inventory management among healthcare providers, which led to both shortages and surpluses. Remarkably, both professionals and users agreed 88.9% of the time that a digital system is preferable and that user-friendly features are vital. Additionally, a resounding 76.9% of respondents rated maintaining accurate vaccination records as a top priority, assigning a score of 5 on a scale from 1 to 5. Still, 96.2% of respondents expressed apprehension, indicating a widespread concern about data privacy. These statistical findings from the analysis highlight the need for a creative solution that tackles these issues and also strikes a careful balance between strong data protection protocols and usability. Four sub-portals which are Patient, Healthcare Provider, Healthcare Center Admin, and Super Admin are used by VacSync Lanka to address the issues that have been discovered. The system guarantees smooth patient registration, effective inventory management, precise demand forecasting, safe healthcare provider logins, thorough vaccination record keeping, and easily accessible vaccine history viewing."